Faculty/Staff > Faculty Senate > Faculty Senate Bylaws and Constitution

Faculty Senate Bylaws and Constitution

ARTICLE I: Name

The name of this organization shall be the Daytona State College Faculty Senate.

ARTICLE II: Mission & Goals

The mission of the Faculty Senate is to provide Daytona State College faculty with leadership, to monitor and champion faculty interests, to promote and guarantee an environment of open exchange of ideas and intellectual resources, and to provide a forum in which faculty have opportunities to discuss their academic profession and the community in which they work. Faculty Senate fulfills its mission by accomplishing the following goals: (A) To represent faculty related to faculty development, welfare, and morale, and (B) To study, discuss, and recommend institutional objectives, policies, and procedures.

ARTICLE III: Membership

Section A -- Full-time Faculty.
All Daytona State College full-time faculty are eligible members of the Faculty Senate.

Section B -- Adjunct Faculty.
Members of the adjunct faculty are non-voting members in the Faculty Senate and may submit meeting topics, in writing, to the President of the Faculty Senate for consideration as agenda items.

Section C -- Dues.
Voluntary dues of $10 per annum will be collected from each faculty member during the fall term.

ARTICLE IV: Officers 

Section A -- Officers.
The elected officers of the Senate shall be a President and a Vice-President/President -Elect. The appointed officers of the Senate shall be a Treasurer, Secretary, Parlimentarian and Historian who are appointed by the President. The Immediate Past President shall serve as the Nominating Committee Chair.

Section B -- Terms of Office.
The officers shall be elected by the Senate during March and shall serve for twelve months being sworn in at the April Faculty Senate meeting following the March election.

Section C -- Qualifications.
The offices of the organization may be filled by any tenured full-time faculty member.

Section D -- Schedule for Election

1. In September, the Immediate-Past President shall appoint a nominating committee to conduct   and supervise elections. No member of the nominating committee shall be eligible for candidacy.
2. In January, the nominating committee shall send notices to the faculty to inform them of the upcoming election and to request nominees.
3. In February, upon receiving the nominations, the nominating committee shall present a slate of candidates to the Faculty Senate, and shall compile a professional profile and statement of intent from each candidate to be distributed to the faculty.
4. No later than March 15, the election ballots shall be distributed to the faculty.
5. No later than March 30, election ballots shall be returned. The ballots shall be counted by the nominating committee (other than candidates) and the results communicated to the faculty of Daytona State either through the minutes or by special memo.
6. The election shall be determined by simple majority. If no candidate receives a simple majority, a run-off will be conducted between the top two candidates and shall be completed by April 15.

Section E -- Vacancy.If the office of the President becomes vacant, the President-Elect will become President for the remainder of the unexpired term and continuing through their expected term as President. The President will fill appointed officer vacancies through appointment. In the event that the Immediate Past-President is unable to serve as Nominating Committee Chair, the President shall appoint a Nominating Committee Chair. In the event of a Vice-President/President-Elect resignation, the nominating committee shall solicit nominations from the faculty and conduct an election to replace the Vice-President/President Elect for the remainder of the term.

Section F -- Duties.
The officers shall perform the duties as prescribed in these bylaws and by the parliamentary authority adopted by the Faculty Senate. These duties shall include, but not be limited to the following. 

The President shall:

• Preside at the Faculty Senate Meetings.
• Appoint all standing and ad hoc committee members.
• Appoint members to other college committees as required.
• Appoint a Secretary, a Treasurer, a Pariamentarian and a Historian.
• Call meetings as needed.
• Serve as ex-officio member of all committees.
• Serve as a representative to the Planning Council.
• Serve as an advocate for faculty.
• Mediate in faculty disputes when appropriate.
• Submit a year-end report to the Faculty Senate.
• Prepare a list of meeting dates to be approved by the Faculty Senate.
• Serve or appoint a representative to serve on appropriate statewide coalitions or  commissions.

The Vice-President/President-Elect shall:

• Act in the President's absence.
• Assume the Office of the President at the end of the term of President-Elect.
• Assist the President in all his/her duties.

The Secretary shall:

• Be present at all Faculty Senate meetings and record the minutes.
• Distribute within seven working days the minutes of all Faculty Senate meetings to all faculty members.
• Prepare and distribute an Agenda which will include faculty items of business to be discussed at the next Faculty Senate meeting.
• Notify faculty of times and dates of scheduled and special meetings.
• Assist the President and the Vice-President/President-Elect in any clerical work needed.

The Treasurer shall:

• Maintain the Senate Treasure.
• Collect and deposit dues to the Senate account.
• Safegaurd and distribute Senate funds as authorized by the Senate.
• Present a financial report at each regular meeting.

The Parliamentarian shall:

• Be present at all Faculty Senate meetings and shall advise members on the application of "Robert's Rules of Order."
• Advise members on the application of the Faculty Senate Constitution and Bylaws.

The Historian shall:

• Maintain the Senate historical file.

The Immediate Past-President shall:

• Chair the Nominating Committee
• Perform other duties as assigned by the President.

ARTICLE V: Planning Council Representatives

Section A -- Representatives.

Planning Council Representatives shall be elected by the faculty of the appropriate area and shall include the President of the Faculty Senate, as described in Section A, Article IV, as well as seven additional Faculty Senate members. The allocation of the seven additional Faculty Senate representatives shall be determined by the Nominating Committee in January of each year proportionate to the faculty members in each division. In the event that proportionate representation of each division is not practicable, the Nominating Committee shall combine divisions as appropriate for representation.

Section B -- Term of Office.
The representatives shall be elected by the Senate during March and will serve for 12 months, commencing with the first Planning Council meeting of the following fiscal year.

Section C -- Succession.
Representatives may serve no more than two consecutive terms. In case of a vacancy the nominating committee shall solicit nominations from the faculty of the appropriate area. The slate shall be voted on by secret ballot at the next regular meeting, by mail or electronically, and the person newly elected shall serve the remaining term.

ARTICLE VI: College Wide Promotion and Tenure Committee

Section A -- Representatives.

• Promotion and Tenure Committees Representatives shall be elected by the college-wide faculty. The allocation of the faculty representatives to the Promotion and Tenure Committee shall be determined by the Nominating Committee in September of each yearproportionate to the faculty members in each division.  In the event that proportionate representation of each division is not practicable, the Nominating Committee shall combine divisions as appropriate for representation. The number of faculty representatives shall constitute a majority of the membership of the Joint Promotion and Tenure Committee.
• Faculty Representatives are not eligible to serve if they are applying for promotion or tenure during their elected term. Promotion and Tenure Committee Representatives may not serve on departmental promotion and tenure committees.

Section B-- Term of Office.

• For the purpose of continuity, the representatives shall be elected by the Senate during October and will serve for 24 months, beginning with the first Faculty Senate meeting following their election.

Section C -- Succession.

• Representatives may serve no more than two consecutive terms. In case of a vacancy the nominating committee shall solicit nominations from the faculty of the appropriate area.  The slate will be voted on bysecret ballot at the next regular meeting, by mail or electronically, and the person newly elected shall serve the remaining term.

ARTICLE VII: Impeachment

Any member may initiate an officer's or representative's removal by the following procedure.

• Petition Nominating Committee with signatures of one third (1/3) of all voting members.
• Petetion should state reason for removal.
• Nominating Committee shall then notify officers and call for removal vote withinfourteen days of the filing of the petition.
• Membership shall be notified at least one week prior to removal vote.
• The petition's stated grievances shall be made public and the officer or representative charged shall be allowed to respond to the charges of the petition.
• Removal from office shall require a majority vote of all voting members.

ARTICLE VIII: Appointed Committees of the Faculty Senate

Section A -- Standing and Ad Hoc Committees.
All Standing Committees shall be appointed annually in September by the Senate President.  They shall include a Nominating and Elections Committee, a Bylaws Committee and committees to mirror the Planning Council Committees, Ad Hoc Committees may be established as needed.

Section B -- Role of Committees.
The role of all Faculty Senate Committees shall be to work on behalf of the Faculty. The committee will research issues proposed bt the Faculty at Faculty Senate meetings and submit all proposals to Faculty for approval.  The chair of each committee mirroring Planning Council Committees shall be responsible for insuring attendance at the associated Planning Council Committee meetings.

Section C -- Operating Procedures.

Chairs
Each committee shall elect a chairperson at the first meeting of the academic year.

Duties
Each committee shall prepare a plan of action for the new year.  The chairperson of each committee shall present a written annual report to the Faculty Senate summarizing the results of the committee's work. Progress reports and recommendations or action shall be e-mailed to the Faculty Senate President at least four(4) working days before each Senate meeting.

Procedures
During Senate meetings, faculty shall direct committees to research items of concern. At subsequent Senate meetings, the committee chairs shall present written recommendations for faculty discussion. At the following regular meeting, those recommendations shall be subjected to a vote, and all faculty shall be expected to abide by the majority vote whether they are present at the meeting or not. Items requiring administrative action shall then be presented to the College Administration by the Faculty Senate officers and committee chairs. Committees shall not be authorized to negotiate directly with administration and the administration is advised that any drafts originating at the committee level may not carry a faculty mandate.

ARTICLE IX: Meetings

Section A -- Schedule.
A calendar of Faculty Senate Meetings shall be determined at the first meeting during the August planning session. The day and time of regular meetings of the Faculty Senate shall be decided by the members.

Section B -- Called Meetings.
A special meeting may be called by the Senate President or by the Vice-President/President Elect, as long as all members are notified in writing at least one week before a called meeting. Upon written request of at least one-fifth of the membership, a special meeting may be called by the Senate President or by the Vice-President/President Elect. All members must be notified in writing at least one week prior to a called meeting.

Section C -- Agenda.
Meeting agendas should conform with the following format:

• Call to Order
• Routine Business
  Approval of Minutes
  Updates and Announcements

• Reports of:
  Standing Committees
  Ad Hoc Committees

• Report by Faculty Senate President
• Other reports
• Unfinished Business Arising from Previous Meeting
• New Business
• Public Comments
• Adjournment

ARTICLE X: Quorum and Voting

Section A -- Quorum.
A quorum shall be the members present at the meeting or represented by mail (including electronic mail originating from official college servers or systems) or ballot (including electronic ballot) during the time frame defined in prior notice of the virtual meeting.

Section B -- Vote.
A simple majority vote of the quorum shall constitute a majority.

Section C -- Member's Vote.
Each member of the Senate shall have one vote.

ARTICLE XI: Parlimentary Authority

"Robert's Rules of Order" (current edition) shall govern the Faculty Senate in all instances in which they are applicable, except when they are inconsistent with these bylaws or with the policies and procedures of the College, the Board of Trustees, or the State of Florida. Special rules of order may be adopted by the Senate.

ARTICLE XII: Bylaws

Section A -- Amendment.
The Bylaws may be amended at any regular meeting of the Faculty Senate by two-thirds vote of those voting, provided that the amendment has been submitted previously to all Faculty Senate members thirty days before the vote.

Section B -- Review.
The Bylaws may be reviewed annually by the Faculty Senate.

Daytona State College 1200 W. International Speedway Blvd. Daytona Beach, Florida 32114 (386)506-3000

Daytona State College prohibits discrimination and assures equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, ancestry, belief, color, disability, ethnicity, genetic information, gender, marital status, national origin, political affiliation, race, religion, sex, and veteran status. Our pledge covers recruitment, admission, registration, financial help, counseling, advising, course offerings, extracurricular programs, facilities, health services, athletics, employment and its privileges and benefits. To obtain more information about the College's equal access and equal opportunity policies, procedures and practices, please telephone Lonnie Thompson, Director of Equity and Inclusion, at (386) 506-3973, or write to him at: 1200 W. International Speedway Blvd. Daytona Beach, Fl. 32114.